In Charge of the Minutes

• A condo board secretary is responsible for minutes of board meetings. The secretary may not have to record and prepare the final copy of those minutes himself, but at least has to ensure that the job is done. The secretary has to see to it that everyone gets a copy of the minutes, and is available for anyone, such as an association member or official representative of a member, who is by law entitled to see the document.
  
  

Handling Correspondence

• The secretary may also be in charge of all of the board's correspondence. Such correspondence could be with members, with potential members, with vendors and contractors, with real estate agents and with government agencies.
  
  

Sending Notices

• The secretary's responsibilities can also include the preparation and distribution of any notices that the board sends to members and others. The secretary may not have to write all of the notices. If it's an important notice about some financial aspect of condo business the treasurer might write it up and the secretary would put it in the proper form for distribution, which could involve posting on a bulletin board, sending it through the U.S. mail or e-mailing it.
  
  

Keeping the Records

• Another important function of a condo board secretary can be maintaining all important records of the association. These include not only an archive of the minutes of each meeting, but also records of any important correspondence with members and with government agencies.