General

• When sending a letter, be patient in waiting for a response. Senators are busy and aren't able to respond to every letter in a timely manner or at all. Value the senator's time, so only write if you feel it is absolutely necessary. Also, don't send several letters with the same information to a senator in a short period of time. Harassing him with dozens and dozens of letters isn't the way to get your voice heard.
  
  

Formatting

• A well-formatted letter can get the attention of a state senator more than a poorly-assembled letter. First, be sure to include your full name and address on the letter. Next, type the letter or write it legibly. Make the writing clean and easy to follow. Be clear in what you're asking for or advising. Check spelling, especially the senator's name. Likewise, sign the letter (above your typed name) on the bottom of the letter. Show you took some time to make the letter look nice and the senator will likely appreciate that.
  
  

Tone

• People often write to a state senator when they are upset about the way the senator voted, something they said or another action. Whatever the case, sound professional in your letter. Be courteous and certainly do not threaten him, even if it's just with your vote. If your letter just comes off as an angry rant, the senator will be more likely to just toss it in the trash. Rather, share your feelings without getting too emotional, and treat him with respect. This will increase the chances of him considering your letter and working to address your concern.
  
  

Content

• Write in your own words rather than sending a form letter created by an organization. Likewise, be specific in what you're writing about. Saying, "I don't appreciate the way you voted last month" will likely leave the senator wondering what specific vote you're talking about. If it's relevant, share information about yourself that's related to what you're writing about. For example, if you're writing about treatment of war veterans, saying you're a war veteran or that your son is currently in the army will help the senator understand your situation. Finally, try to make your letter brief. Provide enough information, but don't go on too long if it's unnecessary. The senator is busy, so keep it concise and to the point.