• Microsoft Outlook is used on computers that run the Windows operating system, and it can be used to access Microsoft Exchange email accounts. These accounts are created by businesses for the benefit of their employees. Once the account is created, the employee can also access Exchange accounts from mobile devices. Users can also create rules that manage how incoming and outgoing messages are handled. The rules can be packaged into a single file and exported to another computer.
  
  

Exchange Rules Defined

• When accessing your Microsoft Exchange email account, you are allowed to create a set of rules that will handle incoming and outgoing messages. For example, Exchange users can create an "out-of-office" rule, which automatically handles vacation notices. These rules can be managed in Microsoft Outlook on the user's computer system.
  
  

Server Based vs. Client Based Rules

• When you create Exchange export rules, you can split rules between your server and the client computer. Server-side rules are those that are managed by the Exchange server. Client rules must be activated manually by Outlook users. The Outlook user must activate the rule using the same profile used to create the original rule.
  
  

Exporting Exchange Rules

• Once you create rules on Outlook for your Exchange account, you can export them. When you're on the Outlook home screen, select "File," choose "Manage Rules & Alerts," and click "Options." After you select "Export Rules," you can browse to a location on your hard drive to where the file should be exported. You can then transfer the file to your removable hardware, such as a flash drive, and install them on another system.