The Navigation Pane in Microsoft Office
Did you know Microsoft Office expands beyond the default Normal View, also known as Page Layout View or Print Layout View. Additional functions are available in optional Views or Panes you may not be using yet.
For example, as shown in this slide, the Navigation Pane in Microsoft Office gives you a bird's-eye view of your document, making it easier to navigate through sections, headings, or pages in Word, PowerPoint, and Publisher.
To activate the Navigation Pane in Word, try the keyboard shortcut Ctrl - F, or View - check mark Navigation Pane in the Show group.
This pane typically pops up on the left of side of the screen, though you can dock it elsewhere by dragging and dropping. Most panes in this slide show allow you to do the same, unless they show automatically, such as the Navigation Pane in PowerPoint or Access.
The Selection Pane in Microsoft Office
The Selection Pane in Microsoft Office programs lists objects such as images, charts, and tables in Word, Excel, and PowerPoint.
To show the Selection Pane, try Home - Select (Editing group) - Selection Pane.
This pane typically pops up on the right of side of the screen, and shows objects as you scroll page by page, or in PowerPoint, slide by slide. This means, if you do not see objects listed but know they are contained in your document, scroll down until they populate the Selection Pane.
The Reviewing Pane in Microsoft Office
To show the Selection Pane, try Home - Select (Editing group) - Selection Pane.
This pane typically pops up on the right of side of the screen, and shows objects as you scroll page by page, or in PowerPoint, slide by slide. This means, if you do not see objects listed but know they are contained in your document, scroll down until they populate the Selection Pane.
Read Mode, Full-Screen Reading, or Reading Layout View
Reading panes can take away all the distractions of toolbars, so you can focus on the message before you.
How to Use Read Mode or Reading Layout Mode.
Backstage View in Microsoft Office
Lesser-used tools expand in Backstage View found in many Microsoft Office programs. In Office 2010 and Office 2013, click File. This is where you find tools for finalizing your document, such as Save, Print, Export, and more.
Outline View
Microsoft Office documents are best organized through systems of Headings and Styles. For a mapped view of how these have been applied to all your content, you can use Outline View in some Office programs.
Web Layout View in Microsoft Office
If you use Word to create web documents, you may want to create or edit the document in Web Layout View. Select View - Web Layout View.
Page Break Preview in Microsoft Excel
Page Break Preview in Microsoft Excel can help you plan printing and other document finalization by seeing where everything fits on multiple pages. You may find it advantageous to create or edit in this view.
Outlook Views: Folder Pane, To-Do Pane, Message Preview, View Settings, and More
In Outlook, you may stick to your default views for working with email messages, tasks, and calendaring, but you do have quite a few other viewing options such as Folder Pane, To-Do Pane, Message Preview, View Settings, and more.
Dock to Desktop View for Microsoft OneNote
Microsoft PowerPoint offers some Views specialize to creating slide shows, including Slide Show View, Slide Sorter View, and Notes View.
Slide Show View displays the slide on a full-screen to show you how it will look when played on a computer or presentation screen. Press F5, Slide Show - From Beginning, or the presentation screen icon in the lower right of the screen.
Slide Sorter View is nice because it shows small thumbnails of all your slides, allowing you to move or expand them.
This is great for creating an overall cohesive design or just finding slides.
Notes View in Microsoft PowerPoint lets you see the presenter notes that accompany each slide.
Master Views
The Dock to Desktop is for general convenience in OneNote, but also facilitates taking Linked Notes. It can dock not only to the desktop, but also over other Microsoft program windows, as shown here with a screen in Word.
Static Ruled Lines, Gridlines, and Alignment Guides
In many Office programs, a Master View allows you to create a core design upon which to base pages or slides. This can alleviate duplication of design efforts.
Multiple Window Views and Using Multiple Monitors
Microsoft Office documents typically feature a white screen, but you can add ruled lines, gridlines, and alignment guides through checkmark options under View.
Advanced Display Options
Multiple Window Views and Using Multiple Monitors can expand the real estate of your computer screen when using Microsoft Office.
Advanced Display Options are available under the Advanced Options area of different Microsoft Office programs.
Select File - Options - Advanced - Display.
Did you know Microsoft Office expands beyond the default Normal View, also known as Page Layout View or Print Layout View. Additional functions are available in optional Views or Panes you may not be using yet.
For example, as shown in this slide, the Navigation Pane in Microsoft Office gives you a bird's-eye view of your document, making it easier to navigate through sections, headings, or pages in Word, PowerPoint, and Publisher.
To activate the Navigation Pane in Word, try the keyboard shortcut Ctrl - F, or View - check mark Navigation Pane in the Show group.
This pane typically pops up on the left of side of the screen, though you can dock it elsewhere by dragging and dropping. Most panes in this slide show allow you to do the same, unless they show automatically, such as the Navigation Pane in PowerPoint or Access.
The Selection Pane in Microsoft Office
The Selection Pane in Microsoft Office programs lists objects such as images, charts, and tables in Word, Excel, and PowerPoint.
To show the Selection Pane, try Home - Select (Editing group) - Selection Pane.
This pane typically pops up on the right of side of the screen, and shows objects as you scroll page by page, or in PowerPoint, slide by slide. This means, if you do not see objects listed but know they are contained in your document, scroll down until they populate the Selection Pane.
The Reviewing Pane in Microsoft Office
To show the Selection Pane, try Home - Select (Editing group) - Selection Pane.
This pane typically pops up on the right of side of the screen, and shows objects as you scroll page by page, or in PowerPoint, slide by slide. This means, if you do not see objects listed but know they are contained in your document, scroll down until they populate the Selection Pane.
Read Mode, Full-Screen Reading, or Reading Layout View
Reading panes can take away all the distractions of toolbars, so you can focus on the message before you.
How to Use Read Mode or Reading Layout Mode.
Backstage View in Microsoft Office
Lesser-used tools expand in Backstage View found in many Microsoft Office programs. In Office 2010 and Office 2013, click File. This is where you find tools for finalizing your document, such as Save, Print, Export, and more.
Outline View
Microsoft Office documents are best organized through systems of Headings and Styles. For a mapped view of how these have been applied to all your content, you can use Outline View in some Office programs.
Web Layout View in Microsoft Office
If you use Word to create web documents, you may want to create or edit the document in Web Layout View. Select View - Web Layout View.
Page Break Preview in Microsoft Excel
Page Break Preview in Microsoft Excel can help you plan printing and other document finalization by seeing where everything fits on multiple pages. You may find it advantageous to create or edit in this view.
Outlook Views: Folder Pane, To-Do Pane, Message Preview, View Settings, and More
In Outlook, you may stick to your default views for working with email messages, tasks, and calendaring, but you do have quite a few other viewing options such as Folder Pane, To-Do Pane, Message Preview, View Settings, and more.
Dock to Desktop View for Microsoft OneNote
Microsoft PowerPoint offers some Views specialize to creating slide shows, including Slide Show View, Slide Sorter View, and Notes View.
Slide Show View displays the slide on a full-screen to show you how it will look when played on a computer or presentation screen. Press F5, Slide Show - From Beginning, or the presentation screen icon in the lower right of the screen.
Slide Sorter View is nice because it shows small thumbnails of all your slides, allowing you to move or expand them.
This is great for creating an overall cohesive design or just finding slides.
Notes View in Microsoft PowerPoint lets you see the presenter notes that accompany each slide.
Master Views
The Dock to Desktop is for general convenience in OneNote, but also facilitates taking Linked Notes. It can dock not only to the desktop, but also over other Microsoft program windows, as shown here with a screen in Word.
Static Ruled Lines, Gridlines, and Alignment Guides
In many Office programs, a Master View allows you to create a core design upon which to base pages or slides. This can alleviate duplication of design efforts.
Multiple Window Views and Using Multiple Monitors
Microsoft Office documents typically feature a white screen, but you can add ruled lines, gridlines, and alignment guides through checkmark options under View.
Advanced Display Options
Multiple Window Views and Using Multiple Monitors can expand the real estate of your computer screen when using Microsoft Office.
Advanced Display Options are available under the Advanced Options area of different Microsoft Office programs.
Select File - Options - Advanced - Display.
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