If you're going to make the most of your day then one way to increase your productivity is to limit the amount of time you spend on emails.
- - In Outlook Express - Tools > Options > General
- - In Outlook - Tools > Options > Mail Delivery.
Let's say first thing, late morning and again in the afternoon.
Don't jump straight in and start responding to the first one.
Take a few minutes to sort them into urgent/action, non-urgent and reading.
Either limit yourself to 30 minutes at a time or work to clear the existing action emails for as long as it takes (within reason!) without addressing any new emails.
Leave those until next time.
Go through every few months and clear out and unsubscribe from what you no longer read.
Many sites, including mine, will provide an archive of past newsletters.
These can be based on the sender or subject, so that mail automatically gets diverted into a specific folder and doesn't clog up your inbox.
It's also advisable to create one just for websites that may result in spam.
This might sound complicated but it helps with the sorting process.
You can set up your mail browser to pick up multiple accounts and then check the important ones regularly and the less important ones, less often.
Try to keep your Inbox as clear as possible so you can easily see what's new.
Today, we're in danger of information overwhelm, especially via email.
There is just so much out there.
One thing I found helped and stopped me from feeling I HAD to read every email that landed in my inbox, was trusting that the right information will appear at the right moment, when I need it and of course ...
there's always Google.
Source...